GR Number

A GR number is the unique serial printed on a Goods Receipt — which, in Indian road transport, is the same document as a Lorry Receipt. It is the reference a consignor quotes when chasing a shipment, the key a transporter searches on, and the field that ties the consignment to its invoice and its proof of delivery.

Series are usually branch-controlled: each booking office draws from its own numbered range so that two offices cannot issue the same number. That is why GR numbers often carry a branch prefix. Losing control of the series is a real operational risk — duplicate numbers make reconciliation between operations and finance impossible.

In software terms, the GR number should be generated by the system rather than typed in, with the series, prefix and branch configured centrally. Manual numbering is where most billing disputes originate.